It’s the beginning of December, your team is ready to celebrate, but the only venue left is too small, the caterer is booked solid and the DJ is already committed. That’s the reality for companies who wait too long to plan their holiday party.
The holiday season is the busiest time of year for event planners, venues and vendors. For companies, a corporate holiday party is more than just a celebration, it’s an opportunity to thank employees, strengthen culture and close the year on a high note. The problem? Prime dates and vendors fill up fast. If you want your holiday party to feel seamless instead of stressful, the secret is simple…start planning early.
Why Early Planning Matters
From November through December, demand skyrockets for venues, caterers, entertainment and décor providers. Waiting too long can leave you scrambling with limited choices and higher prices. Booking early not only secures the best options but also gives you time to craft an experience tailored to your team.
At La Flaca, for example, our December calendar fills quickly, often months in advance. Companies that reserve their date early enjoy more flexibility in menu planning, entertainment and customized décor. They also gain access to features that set La Flaca apart like free parking and easy accessibility to major interstates.
Your Corporate Holiday Party Planning Checklist
Step 1: Secure Your Corporate Holiday Party Venue in Indianapolis
Venues often book six months to a year ahead during the holiday season. The earlier you reserve, the more negotiating power you have on rates and contract flexibility. Think about convenience: Is the venue easy to reach? Does it offer ample parking? At La Flaca, we check all those boxes and have a versatile layout that allows you to design the party exactly how you want it.
Pro Tip: Weeknight parties often come with lower rental rates and better vendor availability.
Step 2: Book Key Vendors
Caterers, DJs and entertainment providers are in high demand. Booking early means you’ll have the time to sample menus, customize playlists and brainstorm fun add-ons like custom cocktails or branded party favors.
Step 3: Holiday Party Decor Ideas for Corporate Events
Décor transforms a holiday party from a gathering into a memorable celebration. Early planning gives you more time to select themes, colors, lighting and interactive touches that reflect your company culture. At La Flaca, our blank canvas flexibility means you can go classic winter wonderland, retro holiday throwback, modern glam or whatever you can dream of. The space adapts to your imagination.
Step 4: Plan Thoughtful Activities
Entertainment elevates the experience. Consider booking activities such as live music, trivia, raffles or employee recognition awards, planning early allows time to weave in activities that resonate with your team.
Step 5: Communicate and Build Anticipation
Once the date and location are confirmed, send save-the-dates. During the holidays, calendars fill up quickly. Creative invitations, teasers or even a countdown help build excitement and strong attendance.
The Payoff: Less Stress, More Joy
The earlier you plan, the more you can focus on the fun details that make your holiday party unique. With venue and vendor details handled in advance, you’ll spend less time worrying about logistics and more time enjoying the celebration with your team.
At La Flaca, we help Indianapolis companies host unforgettable holiday events with:
- Stress-free planning support
- Flexible event packages
- A venue that’s accessible, convenient and fully customizable
Don’t wait until December to find your venue booked solid. Contact La Flaca today—, Indianapolis’s most accessible corporate holiday party venue with free parking, flexible packages and endless customization.
The holiday season is hectic for everyone, but by planning ahead, you’ll secure the best venues, vendors and experiences. Start early, and your corporate holiday party will be the highlight of the year!